APPROVED MINUTES - May 2010

Board of Commissioners

City of Parkway Village

May 25, 2010

Roll Call:  Present were Mayor Mary Rose Evans; Commissioners Lyle Janes, Kim McGee, Jim Frentz, and Paul Amshoff; Citation Officer Erich Kragel; City Clerk/Treasurer Pat Gould; Ethics Committee member Mara Cravens; Attorney Jim Hodge; Attorney’s Assistant, Carrie Rietsert


Visitors:  Emma Hite, Reading Rd; Jenny Wuest, Linwood Ave


Paul Amshoff reported that the Block Watch signs were scheduled for delivery on Wednesday, May 26, 2010.  Paul asked the Board of Commissioners to consider where the signs will be installed.


Paul reported that the complimentary city security inspections had been completed and that eleven (11) smoke detectors had been installed at a total expense of $192.00.  Paul will buy replacements for the Camp Taylor Voluntary Fire Department and the City of Parkway Village will reimburse Paul for the cost.


All attendees at the May 2010 Board meeting were invited to the public Camp Taylor Volunteer Fire Department Board meeting to be held on Tuesday, June 15th at 7:00p.m., 4649 Poplar Level Rd, Louisville KY 40213.  The agenda will include a discussion about whether Parkway Village should receive fire protection services from the Camp Taylor Fire Department or Metro Louisville Fire District. 
Mary Rose noted that Metro Louisville fire protection could be more costly to Parkway Village.   The current tax rate is approximately $.10 per $100.00.  Mary Rose plans to attend the next Camp Taylor Fire Department Board meeting.  The matter will be discussed further at the Parkway Village Board of Commissioners June 2010 meeting.


Kim McGee motioned to approve the minutes from the April 27, 2010 Board of Commissioners meeting; Lyle Janes seconded.  Motion carried unanimously.

Kim McGee motioned to approve the May 2010 vouchers; Lyle Janes seconded.  Motion carried unanimously.


Erich Kragel gave the Citation Officer’s report and circulated copies of the report.


The Audubon Park Citation report was circulated for review.


Pat Gould gave the Treasurer’s report.  The Operating Funds and KMAP Funds accounts are both reconciled through April 30, 2010.  Lyle Janes motioned to accept the Treasurer’s report; Kim McGee seconded.  Motion carried unanimously.


Pat Gould gave the Tax Collector’s report noting that approximately one-half of the business license applications and fees were outstanding.  Pat will send reminder notices following the current license year expiration date of May 31, 2010.  Lyle stated concern about the new business, D-Max Auto Service, located at Packard Avenue and Preston Highway.  There appear to be junk vehicles on the premises.  Mary Rose suggested that Lyle contact MetroCall at 311 to see whether zoning issues are involved.  Lyle agreed to follow-up.


Pat circulated the website traffic report for review.


Mayor’s Message:  Mary Rose circulated the GOLD book information sheet for necessary updates for city officials, employees, and attorney information.


Visitor Emma Hite inquired as to the current procedure following issuance of Parkway Village Citations.  Mary Rose stated that the City’s current recourse is to file suit in district court which is cost-prohibitive.  However, when Parkway Village has representation on the Audubon Park Code Enforcement Board, the City will be positioned to enforce ordinances internally.


As a public hearing regarding the proposed real property tax rate to be assessed in 2010 was held in accordance with KRS, Lyle Janes motioned for a second summary reading of Ordinance 2010-001, related to the Property Tax Rate to be imposed on 2010 real property assessments.  Kim McGee seconded.  Motion carried unanimously.  Attorney Jim Hodge gave a second summary reading.  Lyle Janes motioned to approve Ordinance 2010-001, Jim Frentz seconded.  Motion carried unanimously.


As a public hearing regarding proposed usage of KMAP funds in fiscal year 2011 was held in accordance with KRS, Jim Frentz motioned for a second summary reading of Ordinance 2010-002, Lyle Janes seconded.  Motion carried unanimously.  Attorney Jim Hodge gave a second summary reading of Ordinance 2010-002 regarding the City of Parkway Village fiscal year 2011 budget.  Lyle Janes motioned to approve Ordinance 2010-002, Kim McGee seconded.  Motion carried unanimously.


Clerk Pat Gould will mail both ordinances to Parkway Village property owners within thirty (30) days.


Audubon
Park Code Enforcement Board:  Parkway Village will prepare an ordinance to unilaterally change verbiage in the current Code to inject ‘civil’action to be taken on all applicable ordinance violations.  Mary Rose suggested that a committee research the current Code of Ordinances and compile reference data for all effective ordinances.  An Interlocal agreement is being prepared by Audubon Park ‘s attorney and will be signed by Mayor Evans and Audubon Park Mayor Michael Scalise after approval by the Commission.


M A Bisig has not completed the sidewalk improvement project due to ground saturation from recent rains.  Mr. Bisig has agreed to pour concrete to install the doggie waste station in Village Green Park at no additional charge to the City.  


Jim Frentz reported on the search for a handyman, stating that the quoted hourly rates he has received from contacting providers listed in the phone directory are in the range of $60 - $80 per hour.  Jim suggested the City continue to seek someone in Parkway Village interested in providing services.  Jim suggested the City obtain a breakdown of costs for services included in the Audubon Park Public Works contract (i.e. snow removal/salting, sewer grate cleaning, grass cutting, public waste can maintenance).   Mary Rose will request the breakdown from Audubon Park officials.  Attorney Jim Hodge suggested that Parkway Village prepare specifications before contracting services, but that the City would not be required to submit a request for proposals from interested parties.  The matter will be discussed at the June 2010 Board of Commissioner meeting. 


Mary Rose proposed that Jim Frentz contact interested parties and make the decision to have the picnic table bench and gazebo spindles replaced.  Lyle Janes motioned that a maximum expense of $250.00 be allowed for current repair and replacement needs in Village Green Park, Kim McGee seconded.  Motion carried unanimously.


Mary Rose reported that she had used nail polish remover to clean graffiti on the playground equipment in Village Green Park, but additional verbiage was evidenced soon afterward.  Audubon Park has reported that they plan to purchase paint and cover the graffiti.


Per Attorney Jim Hodge, the AT&T/Hopkinsville cable franchise agreement details have not yet been disclosed.  There is an annual seminar scheduled at 9:00a.m. on August 31, 2010 in Lexington.  The JCLC Cable Commission will cover the expense for a Parkway Village representative to attend the seminar.


Lyle Janes gave an update on the summer picnic event.  He is planning to talk with the Mellwood Art Gallery regarding the possibility of artists displaying/selling their work and the pastor at 4th Presbyterian Church during the week of May 31, 2010 regarding whether the choir would be interested in providing entertainment at the event.  Mary Rose stated that Audubon Park’s Officer Curtis has offered to provide hotdogs.  Attorney Jim Hodge suggested Lyle contact Jim King’s office and/or 311 about free entertainment available from Metro Louisville.  Mary Rose requested that Lyle prepare a plan for producing the event including vendors, expenses, site configuration, etc.


There were no new developments to report related to the Preston Corridor project.


Mary Rose reported that Louisville Tree Service is waiting for the ground in Village Green Park to dry before the tree trimming project can be completed.  An invoice will be requested prior to fiscal year 2010 yearend.


Mary Rose suggested that new 2-part citation forms be ordered after the Code Enforcement Board interlocal agreement is signed with Audubon Park.  Erich Kragel, Citation Officer, agreed to prepare a template for the form.


In response to concerns about Audubon Park police patrols in Parkway Village (i.e. Clarks Lane speeding, Preston Highway rush hour focus, cars on streets between 2:00a.m. and 6:00a.m), Mary Rose suggested Chief Reesor or a designated department representative be invited to the June 2010 Board of Commissioners meeting. 


Mary Rose suggested that the Parkway Village utilize KMAP funds in fiscal year 2011 to repaint faded stop lines at City intersections.  The discussion will be continued after LG&E completes the gas line project and makes required repairs to City streets and sidewalks.


Lyle Janes motioned to adjourn the meeting at 7:50p.m.  Kim McGee seconded.  Motion carried unanimously.


________________________________   ___________________________________

Patricia Gould, City Clerk/Treasurer           Mary Rose Evans, Mayor

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